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A Simple Guide for Customer Segmentation for a Better Call Center Service

Posted by Sunny Morgan
A Simple Guide for Customer Segmentation for a Better Call Center Service

A successful business expansion would require a segmented view of all the areas of the company so, we can dedicate our undivided attention to each of the areas of business. Therefore, we are going to impress on call center business segmentation today. Segmentation in call center business refers to dividing a larger market or customer base into smaller, more specific groups of consumers with similar characteristics or needs.

This allows businesses to target their marketing efforts and create more personalized products and services that better meet the needs and preferences of each segment. Segmentation can be based on a wide range of factors, including demographic, geographic, psychographic, and behavioral factors, and it is a key component of effective marketing and customer relationship management strategies.

By utilizing emotional intelligence in segmentation, you can gain a deeper understanding of your target audience's needs and concerns. Effective segmentation models can significantly improve your communication with customers at every stage of their journey. With personalized experiences, you can achieve more significant results that positively impact your brand's profitability.

This article delves into seven segmentation types that can boost your team's emotional intelligence. Keep reading to learn more.

Prospects of Segmentation in Call Center Business

Segmentation in call center teams refers to dividing the customer base into smaller groups based on certain criteria, such as demographics, purchase behavior, or previous interactions with the company. By segmenting customers, call center teams can tailor their interactions to better meet the needs and preferences of each group.

There are several benefits of segmentation in call center teams, including:

Personalized Customer Service: By understanding the needs and preferences of different customer segments, call center agents can provide more personalized and effective support. This leads to a better overall customer experience and increased satisfaction. Categorizing the customers helps agents to understand them deeply and help them better.

Faster and Efficient Support: Call center teams can streamline their processes and optimize their resources by focusing on specific customer segments. This can lead to faster resolution times, increased productivity, and cost savings. Contemplating the solution for a customer’s problems becomes relatively easier by segmenting them.

Build Confidence: By providing personalized support and addressing the specific needs of each customer segment, call center teams can improve customer loyalty and retention rates as customers develop a good amount of confidence in the customer support department as the agents are able to understand customers’ issues from the core.

Opportunity for Sales: By segmenting customers based on their purchase behavior and preferences, call center teams can identify opportunities for cross-selling and upselling, which can increase revenue and profitability. Satisfied customers will never say no to an agent's proposal for considering a newly launched product or service.

Overall, segmentation in call center teams is a valuable strategy for improving the customer experience, increasing efficiency, and driving business growth. Also, if the organization is able to get a good grasp of the prospective applications of segmentation, the concept can be applied in any vertical of business operations. The concept provides a dissected view of any process or event going on in all aspects of our ecosystem.

Customer-Base Segmentation in Call Center Services

Call center services can segment their customer base extensively to get a broader perspective on their customers. In a customer-centric business, it is imperative that every business owner must have a clear idea of how they are going to approach their customer. Once you know your customer, it becomes easier to engage them in our marketing campaigns and sales proposals.

Analyze Customer Data

Start by collecting data on your customers such as demographics, purchasing behavior, preferences, etc. You can gather this information through surveys, feedback forms, and customer service interactions. Gathering enough data will ensure an accurate customer analysis and segmentation therefore, emphasize this phenomenon deeply so you can ascertain the success rate of customer segmentation.

Identify Customer Segments

Once you have enough data, group your customers based on similarities such as age, gender, location, buying habits, etc. You can use clustering algorithms or statistical techniques to identify patterns in your data and segment your customers accordingly. Nowadays, there are many resourceful AI tools available in the market or you can even customize one if you wish.

Prioritize Segments

Based on the revenue potential, loyalty, and other criteria, prioritize which customer segments are the most important to focus on. Rule of thumb; never neglect your loyal customers with anything. If you are going to launch a new offer, discount, or deal, they must have first-hand knowledge. Similarly, prioritize all the segments of customers based on their loyalty, prospective repeat business, and conversion conviction rates.

Personalized Communication

Develop customized communication strategies for each segment. This includes tailoring your messaging, tone, and channels of communication to suit the preferences of each group. Content plays a pivotal role in the development process of customized communication strategy. Personalized content must be completely related to the particular segment of customers such as age, sex, gender, buying habits, etc.

Deliver Relevant Services

Offer products or services that cater to each segment's specific needs and preferences. This can help increase customer satisfaction and loyalty. Yes, that is one sure way to win the trust and confidence of customers. Customers remain loyal to brands that understand their customers deeply and deliver products and services based on their customers’ individual preferences.

Measure Results

Keep track of the success of your segmentation strategies by monitoring key metrics such as customer satisfaction, retention rates, and revenue growth. Be particular about the results during evaluation because you need to make sure any improvement in customer satisfaction rate, retention rate, or revenue growth must be coming from the newly implemented segmentation strategy only so make sure the results are not misleading.

Hence, by segmenting your customer base extensively, call center services can improve customer engagement, increase sales, and enhance overall customer satisfaction. However, you must also exercise precautions before implementing the segmentation strategy. The evaluation of each customer category must come out from thorough research and conclusions drawn out from the research materials must be properly discussed.

Illustrating the Necessity for Customer Segmentation in Call Center Services

Customer segmentation is the process of dividing customers into smaller groups based on their similar characteristics, behaviors, or preferences. It is necessary from different viewpoints. Call center services having first-hand knowledge of their prospective customers and existing customers tend to have a better competitive edge in the market. Customer segmentation can render a plethora of benefits for call center services. Let’s see them.

Creating Strong Connections

Generating a personalized connection with customers is not everyone’s cup of tea but customer segmentation provides a way for it. By segmenting customers into smaller groups, call center agents can communicate with customers in a more personalized way, based on their specific needs and preferences. It helps in building build stronger relationships with customers and increases customer satisfaction.

Efficient Use of Resources

Different customer segments have different needs and preferences, and therefore, require different levels of support. By segmenting customers, call centers can allocate their resources more efficiently by providing the right level of support to each customer segment. This can help to reduce call center costs and improve efficiency. You can go a step further by segmenting your agents to work with individual customer groups.

Targeted Marketing

Customer segmentation can also help call center services develop targeted marketing campaigns for each customer segment. This can help to improve the effectiveness of marketing efforts by ensuring that messages are tailored to the specific needs and preferences of each customer segment. In fact, customer segmentation can play a central role in strategizing marketing campaigns.

Improved Customer Retention

By segmenting customers and providing personalized support, call centers can improve customer retention rates. This is because customers are more likely to remain loyal to a company that provides personalized support and meets their specific needs.

Overall, customer segmentation is crucial for call center services as it enables call centers to provide more personalized support to customers, allocate resources more efficiently, develop targeted marketing campaigns, and improve customer retention rates.

Interesting Blog: A Simple Guide for Performance Management in Call Center Services

Segmentation Models for Enhancing Customer Journey

The starting point for discussions on segmentation is typically demographic data, which is crucial in determining the types of products and services that customers are interested in and the most relevant messaging to use.

●Demographic segmentation involves categorizing customers based on census-like information, such as age, income level, gender, marital status, education level, religion, generation, and other data points.

●Although people within the same demographic group may have different interests, demographic data can provide a broad understanding of a customer's likely preferences toward a brand.

●For instance, by using segmentation data, it is possible to discover that life insurance is more appealing to customers who are 30 years old or older, and married couples and parents may also be interested in the product.

●Brands can easily acquire demographic data from various sources such as census data, surveys, analytics data, and customer-provided information. While demographic data is usually just the beginning, it helps brands gain insights into a customer's interests and lifestyle, enabling them to communicate more effectively.

Creating a personalized experience for customers is crucial in building brand loyalty, and demographic segmentation plays a vital role in achieving this goal. By using demographic segmentation, brands can take the first step in crafting a personalized experience that satisfies their customers.

Firmographic Segmentation

Firmographic data is essentially demographic data for businesses, as opposed to individuals. B2B companies can utilize firmographic segmentation as an effective method to categorize potential and current business customers. Firmographic segmentation can incorporate various factors for an organization, such as the number of employees, sales, revenue, ownership structure, industry type, and growth status.

●By segmenting B2B customers using firmographic data, businesses can better address the specific challenges that each customer segment faces and tailor their solutions accordingly. For instance, the issues faced by a healthcare organization will be distinct from those encountered by an engineering firm, even if the brand can serve both businesses.

●LinkedIn is an excellent resource for firmographic data that can be leveraged in segmentation strategies, with 97% of B2B marketers using the platform for marketing purposes. We recommend utilizing LinkedIn as a resource for obtaining firmographic segmentation data, which can aid in creating effective customer segments.

●Additionally, conducting surveys is another viable option for obtaining the most up-to-date firmographic segmentation data. Some examples of questions to ask on a firmographic survey include inquiries about the company's industry, number of employees, growth status, and revenue from the previous year.

●Similar to demographic segmentation, firmographic segmentation serves as a starting point. For understanding the needs of clients better, it is necessary to delve deeper and gain more accurate emotional intelligence. By conducting high-quality segmentation early on, businesses can communicate more effectively and cater to clients' needs.

Firmographic segmentation can assist in comprehending the perspectives of business customers and their requirements. As per a recent survey, 71% of consumers expect personalized interactions throughout their customer journey, and the same expectation applies to B2B customers. To provide these personalized interactions, businesses must begin with firmographic segmentation.

Behavioral Segmentation

Behavioral segmentation involves categorizing customers and leads based on their interactions with your company. Behavioral data is typically gathered from your owned platforms, such as your website, social media, and emails.

●When devising a behavioral segmentation strategy, it is crucial to consider various data points, such as the date of the customer's last website visit, the last visited website page, and whether they abandoned their cart.

●Nearly every interaction metric that can be tracked on your website, applications, or emails can be used in behavioral segmentation. Therefore, it is essential to identify the metrics you need to track and form a behavioral segmentation strategy accordingly.

●Behavioral data provides valuable insights into the customer's relationship with your company, which can guide appropriate messaging to drive conversions, increase ROI, and predict customer behavior.

●By utilizing behavioral segmentation and on-site data, businesses can identify their most engaged customers and interact with them appropriately. For instance, businesses can offer discounts to customers who demonstrate loyalty or encourage repeat purchases.

The actions taken by customers on a website can provide valuable insight into their needs and the type of messaging that would appeal to them. For instance, Sephora, a makeup brand, offers customers a 20% discount email after they have spent over $200, as a means of encouraging repeat purchases.

Behavioral segmentation is a crucial strategy for grouping customers and leads based on their actions toward your brand.

Behavioral data is mainly sourced from your owned platforms such as your website, social media, and email. Some metrics that can be used in behavioral segmentation include the date of the last website visit, the last visited page, and abandoned cart information.

●Having a behavioral segmentation strategy is vital to ensure that you track the right metrics that will offer direct insights into your customer's relationship with your brand. This information can help guide appropriate messaging, increase ROI, and predict customer behavior.

●The use of a good CRM can help keep track of customer interactions with your brand and provide valuable information for behavioral segmentation. With behavioral segmentation.

●You can send personalized product recommendations based on past purchase behavior and send the right messaging in response to a customer's actions.

For instance, sending multiple abandoned cart emails can increase order rates by 69%, according to Omnisend. By using owned channel data, you can segment your audience and deliver personalized messaging at the right time to drive conversions and increase customer satisfaction.

Psychographic Segmentation

Psychographic segmentation is the process of dividing customers into groups based on their personality traits, values, interests, lifestyles, attitudes, and behaviors. Psychographic segmentation is based on the idea that people's choices and behaviors are influenced by their inner characteristics, rather than external factors such as demographics or geography.

Psychographic segmentation can help businesses to create a more personalized experience for their customers by understanding their motivations and needs on a deeper level. For example, if a business discovers that a particular customer segment values sustainability and eco-friendliness, it may tailor their marketing messages and product offerings to reflect those values.

Psychographic segmentation is often used in conjunction with other segmentation methods, such as demographic or behavioral segmentation, to create a more complete picture of a customer's preferences and behaviors. By combining these methods, businesses can gain a better understanding of their customers and create more effective marketing strategies that resonate with their target audience.

Geographical Customer Segmentation

Geographical customer segmentation is a market segmentation strategy that divides customers into groups based on their geographic location or region. This type of segmentation recognizes that customers' needs, preferences, and behaviors can vary depending on where they live or work.

●Geographic segmentation can be based on a variety of factors such as country, region, state, city, neighborhood, climate, or even proximity to natural features such as mountains, lakes, or beaches.

●By analyzing data related to these factors, businesses can identify patterns and trends that can help them tailor their marketing messages, product offerings, and distribution strategies to better meet the needs and preferences of specific geographic segments.

●For example, a company that sells outdoor clothing and gear may find that customers in mountainous regions have different needs and preferences than customers in coastal areas. They may use this insight to create targeted marketing campaigns that highlight products and features that are more relevant to customers in each region.

Overall, geographic customer segmentation can be a powerful tool for businesses looking to better understand and serve their customers. By identifying and targeting specific geographic segments, businesses can improve their marketing effectiveness, increase customer satisfaction, and ultimately drive sales and revenue growth.

Technographic Customer Segmentation

Technographic customer segmentation is a marketing strategy that divides customers into groups based on their technology usage and adoption. This type of segmentation recognizes that customers' behavior, preferences, and purchasing decisions are influenced by the technology they use, such as devices, software, and digital platforms.

Technographic segmentation can be based on a variety of factors such as the type of devices customers use, the operating systems they prefer, the social media platforms they engage with, or the frequency with which they use technology in their daily lives. By analyzing data related to these factors, businesses can identify patterns and trends that can help them tailor their marketing messages, product offerings, and distribution strategies to better meet the needs and preferences of specific technographic segments.

For example, a company that sells mobile apps may find that customers who use iPhones are more likely to spend money on in-app purchases than customers who use Android devices. They may use this insight to create targeted marketing campaigns that highlight the benefits of their app for iPhone users.

Overall, technographic customer segmentation can be a powerful tool for businesses looking to better understand and serve their customers in the digital age. By identifying and targeting specific technographic segments, businesses can improve their marketing effectiveness, increase customer satisfaction, and ultimately drive sales and revenue growth.

Needs-Based Customer Segmentation

Segmenting customers based on their specific needs, motivations, and challenges is the essence of needs-based segmentation. This approach can be particularly useful when your company offers multiple products or services, as not all offerings will necessarily meet the needs of every customer.

By identifying common problems in the market, needs-based segmentation allows you to develop personas for customers who face particular challenges and determine which of your offerings can provide a solution. Currently, needs-based customer segmentation is trending more than any customer segmentation strategy due to its effectiveness.

To implement this segmentation strategy, begin by grouping customers based on the benefits they seek from your products, as understanding their needs can help you tailor your messaging and focus on different aspects of your offerings for each customer segment. Understanding the needs is easy but deliberating on fulfilling those needs is challenging.

Read More: Hypercare Customer Support Model - A Call Center Service for Bigshots


Customer segmentation can be highly impactful in call center services by allowing agents to provide more personalized and effective support to customers. By segmenting customers based on their needs, preferences, and behavior patterns, call centers can tailor their communication style and support strategies to meet the specific needs of each segment.

This can help reduce customer frustration, improve satisfaction and loyalty, and increase the efficiency and effectiveness of call center operations. Additionally, by identifying and focusing on high-value customer segments, call centers can prioritize their resources and efforts for maximum impact on business outcomes. Considering all of these points it is clear that all call center services should pay special attention to segmenting customers properly. 

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