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How to Enhance Call Center Services By Using Customer Feedbacks?

Posted by Akash Jaiswal
How to Enhance Call Center Services By Using Customer Feedbacks

Generally, call center businesses do every possible thing to provide a better experience to their customers. They treat their customers like kings and queens. And, provide them extraordinary call center services tailored to their wants and requirements at every turn.

So, how can you ensure that your customer service strategies are working? How do you know whether your customers are happy with your services or not? What do they like and dislike about the products and services? How can you do your best with their ever-changing requirements? 

So, before going into depth, let’s discuss what is customer feedback and how are they essential for call center businesses.

What is Customer/Client Feedback in the Call Center Businesses?

In call center services, customer feedback is a form of information that is provided by the customers. In this, customers write about their experience with a product and/or service. When you collect feedback from your customers, then it will help product, customer success, customer support services, and most importantly marketing teams will be able to analyze where the improvement is needed.

You can collect feedback by customer surveys, interviewing them, or asking them to share their reviews. But now the question is, how can you use these platforms to learn from the feedback? Before you can assess a channel's possibility, you must understand WHY you are collecting feedback.

Why Should You Collect Client Feedback in Call Center Services?

Feedback is the most important thing for any call center BPO. Customer feedback helps in the enhancement of product development, marketing, operations, and many more. Additionally, it is the most important aspect of running an organization that often gets unnoticed. 

Various call center services do not provide proper time to their customers. So, they could find themselves lacking sales or not keeping the right customer base. Therefore, it is most important to listen to your customer and apply those visions to grow your organization. Additionally, when you outsource call center services then it will be beneficial as well.

Do you want to know how to improve your product from the ground up? Are you working on a new feature and seeking user feedback? Have you received a lot of negative feedback? You can go on to the tactical portion after you've defined your ultimate goal: how will you collect feedback?

You need to make sure that your product offering corresponds to what your customers truly seek. If you move on to further business ventures without considering this could result in a product that isn't a good fit for the market.

Obtaining high-quality, candid consumer feedback is the most effective technique to ensure that you fully comprehend your product or service market.

Well, here we provide five important reasons why you need to collect feedback. They are mentioned below. Have a look at them!.

  • Participation of customers
  • Recognize your clients
  • Enhancement of the product
  • Obtain testimonials, recommendations, and references.
  • Assess your circumstance and improve it


Ways to Use Customer Feedback to Enhance the Call Center Services

If you handle the communication between you and your customers in a better way then it can become your company's most powerful growth catalyst.

Well, here we mentioned some specific ways in which you can use customer feedback. It will lead to the growth of the call center BPO. Let’s come to the points:

Identify Where You Need to Improve in the Product:

Many loyal customers will have developed an understanding of your product's features. Whereas, some users are as knowledgeable about the product as our product managers.

When you focus on stand-up product improvement meetings, then it will only take you so far rather meaningful insight comes from regular users of your product. This is the exact product review that you are looking for!

It doesn’t matter how hard you try to empathize with your consumers and put yourself in their place, your customers will always have some unique ideas that you haven't considered.

So, rather than thinking, pay attention to what your customers have to say. Your customers will appreciate your willingness to listen and implement their suggestions. Additionally, you will also set yourself apart from the competition as a firm that cares.

User Feedback Should Be Incorporated into Product Review:

If a firm correctly mentions customer feedback in its product review, then it is practically certain that they have found the best market fit. It is vital to categorize feedback as either positive or negative. 

Determine Your Area of Expertise:

The majority of companies are confused about which verticals they should focus on. This is not true that businesses end up wasting a lot of money on trials and experiments.

So, customer feedback is an ideal way to assist you in determining your place.

You will see patterns in where the majority of your satisfied customers come from as you go through the process of analyzing feedback from customers across a wide range of sectors.

Focus on reinforcing the ties you already have with your satisfied clients once you have found the verticals that contain the majority of them. Make a concerted effort to get their support and solicit referrals.

Identify and Cultivate Prospective Advocates:

The most crucial statistic for assessing how satisfied clients are with your items is customer satisfaction. By collecting feedback, you'll be able to quickly discover the consumers who are the most satisfied.

The next step is to train them to be advocates. Make them so enthusiastic about your product that they tell their friends and coworkers about it. Financial incentives do not drive advocates. Simple gestures can go a long way – thank you notes are a great place to start.

Appreciate Your Team:

Employees may find customer feedback to be a hidden motivator.

Assume you've heard positive things about a feature; direct your compliments to the person who put it together, and make sure the rest of the team is aware of it. It's a great way to encourage healthy competition among your teammates.

If you've been receiving complaints about a certain feature, refer them to the person who built it and let them deal directly with the enraged customer. It provides them a sense of control over that area, and it encourages them to take on more responsibility in the future.

Discuss interesting topics with your coworkers and come up with new product concepts (improvements or game changers). It would make it easier for everyone to see the larger picture.

What are the Best Ways to Collect Customer Feedback in Call Center Services?

Well, here we mentioned some of the best ways to collect customer feedback. They are mentioned below. Have a look at them!

Surveys Based on Long Form:

A survey is one of the best ways to collect customer feedback. It includes a set of questions. Usually, companies send it in an email. 

But, you have to keep in mind that there should not be too many questions in a survey form. Once you know how to create a survey form then you can collect feedback very easily every single time.

However, there is no specific length for a surrey. According to some experts, anything between 5 to 10 questions is a decent number.

For better customer feedback you should keep it short and ask only those questions that fulfill your end goal.

In-App Surveys:

It's a great idea to survey while your customer is using your app. A user may be requested to complete a survey after interacting with a certain feature in the app. The user is already familiar with the feature, so it is quite likely that their input will be exact and straightforward, with no ambiguity.

Keep in mind that your clients are using the app for a specific reason, so bombarding them with a lengthy survey isn't a good idea. Limit the number of questions to two or three that are relevant to the page on which they are displayed.

Website Feedback:

It is an ideal way to collect customer feedback. Your website is one of your most important resources as a company. 

If your product is unclear to your customers, or worse, if it has defects, you want your customers to be able to send you an email with their feedback and problems.

Feedback on Phone Calls:

It is often said that if you genuinely want to know or understand someone, you must communicate with them.

The surveys and testing will give you a lot of data, but they will never tell how a person feels about your product. This is the time to make phone calls to your customers. 

The most accurate way to tell how someone feels about your items is to listen to their voice and tone.

A phone call can help you communicate the features that users love and that make their lives easier.

The main thing to remember is that the person who answers the phone should genuinely desire to understand the user's situation and provide solutions. You should do it because you truly care. Hence, call centers outsourcing is an ideal way to provide better customer service.

Read More: A Definitive Guide to Call Center Services & its Future in 2022

Bottom Line:

Customer feedback is the most important part of call center services. It leads your organization towards growth. By using customer feedback, organizations can easily understand where the problem is. So that they will reduce those problems and provide better customer service. There are various options to get feedback. It includes via phone call, through the website, by email, and in-app. Additionally, it provides various leverages to the call center BPO as well


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